AUTHORS GUIDE

The Philippine Engineering Journal (PEJ) serves as a national medium of exchange of technical information and dissemination of engineering knowledge through the publication of original works, technical papers, technical notes and research briefs in the field of engineering. Published semi-annually by the National Engineering Center (NEC), it is being distributed at reasonable rates to schools, professional organizations, international entities and practitioners. PEJ articles may be accessed on U.P. Diliman Journals Online (http://journals.upd.edu.ph/).


The PEJ invites authors who wish to publish their works in the fields of chemical engineering, civil engineering, computer science, electrical and electronics engineering, geodetic engineering, energy engineering, environmental engineering, industrial engineering and operations research, materials engineering, mechanical engineering, metallurgical engineering, and mining engineering. Should you be interested to submit a manuscript, please refer to the guidelines below. If you want a downloadable version you can go to this link:  https://drive.google.com/drive/folders/1dyYw2BD_rFMMXMJt9Pk2Odhn2CWtpqhc?usp=sharing


Thank you and we anticipate your positive response.


The Editor

 


GUIDELINES ON MANUSCRIPTS SUBMITTED FOR PUBLICATION TO THE PHILIPPINE ENGINEERING JOURNAL


  1. Format


  1. Document. Manuscripts shall be submitted in editable electronic form written with page layout specified for A4 paper size.  Non-editable form of the same may be included in your submission for reference. The maximum number of pages depends on the type of manuscripts as shown in the following table:


Type of Manuscripts

Maximum No. of Pages

Technical Paper

30

Critical Review

30

Short Communications

10

Letter to the editor

3


  1. Page. All pages shall have the following dimensions:


Left margin1.0 inch

Right margin1.0 inch

Top margin1.0 inch

Bottom margin1.0 inch

Header (first page only)0.5 inch

Footer0.5 inch


The header, which shall contain the date of issue of the PEJ should be left blank by the author.


Pagination should be automatic and should be right aligned on the last line of the footer.



The first page should contain the following:

  • Title

  • Name of authors (first, middle initial, and last name)

  • Authors affiliation

  • Email address of corresponding author

  • Abstract (not more than 300 words)

  • Five (5) keywords (separated by comma and arranged alphabetically)

  • Part of the Introduction.


The succeeding pages may contain:

  1. Introduction (as continuation), 

  2. Methodology

  3. Results and Discussion

  4. Conclusion and Recommendation

  5. Acknowledgment

References.


  1. Paragraphs and Font. All lines of the main text should be double-spaced and one line of spacing must separate paragraphs. The text shall be written in MS Word using 12-point Times New Roman font. The abstract should be written single-spaced, italicized and using 10-point Times New Roman font.


  1. Headings. Main headings should be numbered using Roman numerals and written in boldface, e.g., I. Introduction, II. Materials and Methods, and so on. Sub-headings should be numbered using Arabic numerals and written in Italics, e.g. 2.1 Experimental Apparatus, 3.1 Discussion of Results. The heading of the abstract should not be numbered. All headings should be left-aligned.


  1. Captions. All drawings, photographs, graphs and similar graphical material should be labeled and numbered consequently. A brief caption describing the content should appear. The label should be in boldface while the caption should be plain. Thus, an example would be:


Figure 1. Details of the construction of the experimental apparatus


The label and caption should appear centered below the figure it describes and separated from the figure by only one line of space. Likewise, tables should be labeled and numbered consecutively. The label should appear centered above the table and should be written bold face. The caption should appear directly below the label. Hence, the following format:


Table 3. Summary of Reactor Specifications


Sub labels should be numbered as Figure 3a. Table 2c. Etc. A figure or a table label should be separated from succeeding or preceding text by a line of spacing.


  1. Equations. All equations should be centered and numbered, the numbering being right-aligned. If possible, the authors should write equations using an equation editor.


  1. References. References should be numbered and listed in the order in which they are cited in the main text. Indicate references by number(s) in square brackets. Should the names of the authors be mentioned in the text, the reference number should also be indicated. 


Example: “…as described [12,14]. Suarez and Cortez [15] however, used a different approach…”


References section should follow the following formatting. Only published articles, data or information should be included in the references. Personal communication should appear only in text with the names of person/s who supplied the information and should not be listed in the References section.


TYPE OF REFERENCE

FORMAT

EXAMPLE

Articles from Journals

Author(s). Year of publication. Article title. Journal title. Volume(issue): page number

Santos S, Manolo M. 2020. Pitting corrosion of steinmann stainless steel pins in simulated body fluid using cyclic polarization technique. Philippine Engineering Journal. 41(2):73-86.

Books

Author(s). Year of publication. Title of book. Edition. Place of publication: publisher. Page number

Das BM. 2016. Principles of foundation engineering. 8th ed. Connecticut, USA: Cengage Learning. p. 749-756

Electronic Book (e-book)

Author(s). Year of Publication. Title of e-Book: Subtitle if applicable. [e-book], nth Edition. Publisher. <doi or url>

Clark M, Phelan J. 2020. Debating rhetorical narratology: On the synthetic, mimetic, and thematic aspects of narrative [e-book]. The Ohio University Press. https://doi.org/10.26818/9780814214282

Papers from Proceedings 

Author(s). Year of publication. Title of the paper. Name of conference; place of conference. Publisher. Page number. <doi or url>

Aeschbach P, Zhang X, Georghiou A, Lygeros, J. 2015. Balancing bike sharing systems through customer cooperation-a case study on London's Barclays Cycle Hire. 54th IEEE Conference on Decision and Control (CDC); Osaka, Japan. IEEE. p. 4722-4727. doi:10.1109/CDC.2015.7402955

Dissertations and Theses 

Author(s). Year of publication. Title of thesis [doctoral or masteral]. Place of publication: publisher. Page number

Lutz M. 1989. American nervousness and the economy of cultural change [doctoral]. Stanford (CA): Stanford University. p. 101

Patent

Author(s). Year of publication. Title of the patent. Place and Patent number

Ghatak S. 2019 . Immunization testing system. U.S. Patent No. 10,788,482. 

Electronic References 

Webpage name. Year. Retrieved from <webpage or url> on <date of retrieval>

[PSA] Philippines Statistics Agency. 2018. Retrieved from https://psa.gov.ph/sites/default/files/ PIF%202018.pdf on 25 Nov 2019.



  1. Nomenclature. All symbols and abbreviations used should be listed in alphabetical order and explained. The units of symbols denoting physical quantities should be given. The format of an entry in the nomenclature is shown below.


Nomenclature


Symbol Description

Units

g    gravitational acceleration constant

[m/s]2

R   dimensionless distance defined by Eq. 3

[ - ]

δ      Thickness of liquid film defined by  Eq . 20

[ m ]


Subscripts, Superscripts and Abbreviations

w subscripts referring to water



  1. Submitting to the PEJ


  1. Authors should submit the following:

    1. Signed authorship statement form. Download template form at the PEJ website.

    2. The formatted manuscript in .DOCX/.DOC and PDF file

    3. A cover letter addressed to the editor in chief clearly stating the following in the letter:

      1.  the main author; 

      2. Brief statements on the merit, scientific novelty, or significance of the manuscript; and

      3. that the manuscript has not been published nor submitted for consideration in any other journal


  1. All figures and artwork accompanying the manuscript must be camera-ready. For electronic images that are to be submitted online along with the manuscript, please follow the general points given in the section for Electronic Images and Tables below.


  1. All manuscripts must be properly proofread and free of typographical errors upon submission. It is strongly suggested that you run your manuscript through a spell-checker and a grammar-checker prior to submission.


  1. Manuscripts may be submitted year-round. Depending on the number of manuscripts under review at a given time, the peer review process may take about 6 months from submission to acceptance. Accepted papers are lined up for publication as determined by the College Publication Board (PEJ Publication Board).


C.  Content


  1. Unpublished technical papers, short communications, letters to the editor and critical reviews discussing current interests in engineering are accepted for publication.


  1. An Abstract not exceeding 300 words must accompany a technical paper and a critical review.


  1. In the case of technical papers, there would be an Introduction discussing related previous works (brief literature survey), the relevance of the topic being reported and similar materials should be included. In the case of the critical review, the main purpose of the review should be the focus of the introduction.


  1. In the case of technical papers and short communications, a section that may be called Materials and Methods may be devoted to the detailed description of experimental apparatus, materials, equipment, method of investigation, theoretical background, and the like. This section may contain only the bare essentials in the case of short communications.


  1. In the case of technical papers and short communications, a section should be devoted to a detailed Discussion Results, their accuracy, and how they compare with the results of other workers, if these area available.


  1. In the case of technical papers, short communications and critical reviews there should also be a section summarizing the conclusion, observations or recommendations of the authors. A suggested heading would be Conclusions and Recommendations.


  1. Acknowledgments. Brief statements about the funding support and/or personal assistance, if any. Placed in a separate heading before the references.


  1. References should list the name(s) of the author(s), year of publication,  title of reference materials, volume, and page numbers.


  1. A list of symbols and abbreviations should be provided in a section called Nomenclature of technical papers, short communications and critical reviews.


  1. An appendix may be added to discuss the derivations of equations, algorithm of programs used and the like if these derivations, algorithm, etc. do not fit in the text for reason of space, style, etc. but must be included for completeness, clarity and information of the reader.


  1. All technical papers submitted will be subjected to a double blind peer review process.


D. Electronic Images and Tables


  1. Try to use uniform lettering and sizing of original artwork.

  2. For text that are part of illustrations, use fonts that look similar to each other and, if possible, to the font used for your text.

  3. Text that appear on the figure itself should be kept to a minimum, but must clearly communicate the meanings of all symbols or codes and abbreviations used. Note that the title should not appear on the figure itself.

  4. The illustrations or images are to be numbered according to their sequence as found in your text.

  5. Captions should be provided for each and every figure and table. A caption should provide a brief title and a concise description of the figure/table itself.

  6. Size the images close to the desired dimensions of the published version and submit each illustration as separate files.

  7. Electronic artwork created in a Microsoft Office application should be supplied as it is created in its native format.

  8. If the application used for preparing the artwork is other than Microsoft Office, save the image or convert to any one of the following formats giving attention to details such as halftones and pixels.


EPS or PDF

all used fonts should be embedded.

TIFF or JPEG

color or grayscale photographs (halftones), minimum 300 dpi.

TIFF or JPEG

bitmapped pure black & white pixels line drawings, minimum of 1000 dpi.

TIFF or JPEG

combinations bitmapped line/half-tone color or grayscale, minimum of 500 dpi.

  1. Do not supply files that are

  • optimized for screen use such as GIF, BMP, PICT or WPG.

  • have very low resolution

  • disproportionately large graphics in relation to content.

  1. Submit tables as editable text (not images). You may place tables next to the relevant text within the article or on separate pages at the end of the article, numbering them according to their sequence of appearance in the text.



Manuscripts shall be submitted via email and address to:


The Editor-in-Chief

Philippine Engineering Journal

Email <pej.nec@up.edu.ph>